February 9, 2003

Participants:

Jim Fischer (DOE)
Mike Mills (DOE)
Margo Appel (DOE - Energy Smart Schools)
Eddie Locklear (4-H Program Director - After School Program
Linda Kay Benning (NASULGC)
Ian L. Maw (NASULGC)
Stan Johnson (BAA Policy Board of Directors)

Purpose of the Meeting:

Identify materials that DOE has developed for school-age audiences
Determine whether the 4-H After School Program might serve as a vehicle for distribution and pilot testing of the DOE educational materials in 4-H venues.
Explore the possibility of running a pilot program through the 4-H After School program in no less than one site in each of the 6 DOE regions that would include the training of 4-H delivery personnel, evaluation of the process and outcome assessments.

Discussion and Decisions:

DOE has developed a number of educational products for k-12 audiences that are on a CD shared with those attending.
4-H state plans have been (or are in the process of being) developed for the implementation of the "After School Program."
Following discussion of both DOE and 4-H programs, it appears that there could be a synergistic fit of efforts.

• Margo and Eddie to continue discussions following the meeting

• Eddie to determine feasibility of running pilot effort using the After School Program template with DOE educational products and the preliminary identification of 4-H program educators to participate in the pilot.

The 4-H Task Force to be used as an advisory/coordinating body for this project.
A teleconference call scheduled for Thursday, February 12 @ Noon EST to discuss further. Participants: Locklear, Benning, Appel, Maw, Johnson, Fischer.

Items to be accomplished :

Determine feasibility of approach:
Is there an array of the DOE lessons that could lend themselves to the 4-H After School programmatic goals and design?
Can we identify specific 4-H programs to pilot the program such that there will be a "pilot site" in each of the six DOE regions? What are the criterions used to select the program/site? These need to be enumerated. Has care been taken to ensure a diversity of youth populations served by the pilot efforts?
Engage 4-H Task Force for project leadership, oversight, and coordination
Establish time-line for selection of pilot sites and 4-H educators to conduct the pilot.
Determine process of, and timeline for, selection of the DOE educational products for the pilot. (Should these not be determined by the 4- H educators who are in a position to best assess the product(s) best suited for their student population?)
Determine outcome evaluation criteria for this pilot project. Design assessment and reporting procedures (mutually accomplished by 4-H educators, DOE personnel, and pilot leadership).
Establish timeline for training of 4-H educators engaged in pilot project.
Establish timeline for implementation of pilot activity in After School programs.
Establish timeline for pilot project reporting (should be the purview of the 4-H task force). If a final report cannot be completed by October 2004, a progress report noting preliminary outcome assessments and recommendations for future actions should be provided to DOE/NASULGC by mid-October.